Policies

Policies

COVID POLICY UPDATE: NOVEMBER 10, 2021 

We are thrilled to have you attend the 2021 HARDI Annual Conference – Motion. As the health and safety of our attendees and staff is our top priority, you can expect to see a range of measures in place by the JW Marriott and HARDI to ensure everyone is able to enjoy a safe event.

The HARDI Annual Conference has maintained an understanding to comply with the state of California’s COVID-19 safety guidelines. The recent guidelines for California have restrictions for “mega-events” of 1,000 attendees or more. Though we are anticipating over 1,000 members in Palm Desert, we will not be setting any single space for over 1,000 people but will offer an overflow space for events that have the potential to grow beyond that amount.

Additionally, masks will be encouraged for all attendees but are only required for anyone not fully vaccinated. Please note that masks are required regardless of vaccination status in the airport, buses, taxis, and ride-shares. Masks also may be required at local restaurants and entertainment; please plan accordingly. 

Lastly, the JW Marriott Palm Desert has details regarding property protocols that can be viewed by clicking here

We appreciate your support and understanding as we all continue to maneuver through these unprecedented times. Please contact us with any questions you have and we look forward to an amazing time together in Palm Desert! 

See you soon,

Talbot Gee, HARDI CEO

Refund Policy

A full refund (minus a $50 processing fee) is offered for cancellations received by November 4th. 50% refund (minus a $50 processing fee) is offered for cancellations November 5-19. NO REFUNDS after November 19. Your understanding of the need for this policy is appreciated.

*In the case of cancellation due to COVID, all monies will be refunded with no processing fees.

Publicity Release

Registration for HARDI’s 2021 Annual Conference held December 4-7, 2021 in Palm Desert, CA, implies consent to any and all uses of name, company name, still pictures, audio and video captured during scheduled HARDI events.

All committee and council meetings are open to all members and guests, unless otherwise indicated. Active participation is encouraged.

Open Meeting Policy

Certain forums may center on specific operations or study that necessitates the committee to serve by invitation. In such cases, the core participants will be so identified at the meeting table. Observers are welcome to attend the meeting and may be asked to participate at the call of the meeting chairs.

A committee or council forum, or portion thereof, may be open to only distributor members or supplier members when specifically stated in advance by the chair of the respective committee or council.

Sales/Business Meetings Policy

It has long been understood that non-wholesaler HARDI members are not to have meetings which are in conflict with the conference meeting hours and programs. This includes meetings in public space, suites and other locations in the vicinity of the conference site. Failure to adhere to this understanding by non-wholesaler HARDI members may place their membership in jeopardy.

Hospitality Policy

As a matter of Association policy, the Board of Directors requires that any manufacturer-sponsored hospitality offered in public function rooms or suites may not begin prior to 5:00 p.m. and are not to be open during regular business hours of the conference. This policy has been established in order to help preserve proper perspective on HARDI conferences as primarily working sessions and also to insure adequate opportunity for maximum dialogue between all Supplier Members and their wholesale customers.

COVID INFO

Local California Guidelines

Marriott Update

As we continue to navigate the impacts of COVID-19, HARDI will be working in accordance with the JW Marriott and local public health officials to ensure the safety of all attendees. COVID-19 protocols and the onsite precautions will be monitored over the coming months. By registering to attend the HARDI Annual Conference, you agree to comply with any health and safety protocols set in place by HARDI, the JW Marriott Palm Desert, and/or local health officials. Any requirements for onsite attendance will be properly communicated prior to the start of the conference.

Current JW Marriott COVID-19 safety procedures can be found on the hotel’s website.

Anti-Trust Guidelines

All Association meetings are conducted in accordance with HARDI’s antitrust compliance guidelines, which recognizes the importance of full compliance with the antitrust laws applicable to HARDI and its members and the critical role competition plays in our free enterprise system. To summarize, topics of discussion or agreement among competitors which must be avoided at HARDI meetings include:

1. Agreements or understandings as to prices, range of prices, pricing methods, margins, future changes in prices, pricing stabilization, costs, surcharges, warranties, discounts and credit terms.

2. Agreements or understandings to limit or restrict production levels, production quotas, competitive bidding and limits on sales or supply levels.

3. Agreements or understandings to prevent any person from gaining access to a market or to a customer, or agreements to allocate markets or customers.

4. Agreements or understandings to refrain from purchasing or selling materials, equipment, services or other supplies from any supplier or to any customer.

5. In general, any discussions or actions which would tend to restrict competition between members, competitors, or within the industry generally.

6. Members must exercise their independent business judgment in pricing their services and products, dealing with their customers and suppliers, and choosing markets in which they compete.

7. These Guidelines do not prohibit a one-on-one discussion between a wholesaler and a manufacturer concerning their commercial relationship and terms and conditions of sale, including pricing, between the parties.

We ask that informal or social discussions at HARDI meetings by the attendees which occur when we are not in session follow the same guidelines just announced.